Strategic Planning ReportThe NAGARA Strategic Plan should be a “living document.” Its framework should serve as the basis of every Board of Directors and committee meeting. It is a “roadmap” for the future.National Association of Government Archives and Records AdministratorsNAGARA_3b0bbb7a-97c3-11e0-a3a1-bc147a64ea2aThe National Association of Government Archives and Records Administrators is a professional association dedicated to the improvement of federal, state, and local government records and information management and the professional development of government records administrators and archivists. Members include county, municipal, and special district governments, state agencies (state records centers, archives and libraries), the National Archives and Records Administration; individual federal employees the General Archives of Puerto Rico; and a number of provincial and institutional programs.To become the influential voice of government archives and records administrators across the United States._3b0bbe72-97c3-11e0-a3a1-bc147a64ea2aTo provide a common forum, tools, networking and training opportunities that foster members’ success._3b0bc066-97c3-11e0-a3a1-bc147a64ea2aScholarshipSupporting and valuing scholarship in all forms; teaching, learning, researching, investigating, and applying and sharing results.ProfessionalismMeeting expectations by being knowledgeable and straightforward on records management and archival issues.Mutual RespectHelping each other succeed, respecting our diversity, and understanding the views of others.Open CommunicationInteracting effectively, building cooperative relationships, and encouraging creative ideas.CollegialityEncouraging and providing opportunities for member participation and input.EffectivenessENHANCE EFFECTIVENESS OF NAGARA_3b0bc11a-97c3-11e0-a3a1-bc147a64ea2a1Expand NAGARA membership and volunteer cadre in order to support its core mission.MembershipIncrease membership to include government archives and records administrators from every region and level of government in the country_3b0bc1c4-97c3-11e0-a3a1-bc147a64ea2a1.1Recruitment and RetentionBegin in Year One by establishing a membership recruitment and retention program_3b0bc278-97c3-11e0-a3a1-bc147a64ea2a1.1.1IdentificationIdentify all possible agencies/members across the country—including other government entities, i.e. administrative districts (school, water, etc.), and authorities_3b0bc32c-97c3-11e0-a3a1-bc147a64ea2a1.1.1.1LiteratureSend out timely and attractive electronic and hard copy literature_3b0bc3ea-97c3-11e0-a3a1-bc147a64ea2a1.1.1.2Former MembersIdentify all lapsed members and immediately follows-up on involvement/membership_3b0bc4b2-97c3-11e0-a3a1-bc147a64ea2a1.1.1.3Committee ReviewConduct a full association committee review, identifying all standing and ad hoc committees and their current status (chair, identifiable members, mission, projects, etc.)_3b0bc57a-97c3-11e0-a3a1-bc147a64ea2a1.1.2VolunteersExpand the number of volunteer leaders at all levels (Board of Directors, committees and geographic areas)_3b0bc64c-97c3-11e0-a3a1-bc147a64ea2a1.2Future Leaders CommitteeConvene a future leaders committee that will review and identify all possible candidates who could bring their talents to NAGARA_3b0bc728-97c3-11e0-a3a1-bc147a64ea2a1.2.1Future Leaders CommitteeLeadership Contact ListCreate leadership “contact list” and begin reaching out/recruiting these possible future leaders to involve them in committee/project work_3b0bc7fa-97c3-11e0-a3a1-bc147a64ea2a1.2.2Critical and Time-Sensitive NeedsIdentify critical and time-sensitive needs and place on “timed project/work group track.”_3b0bc8e0-97c3-11e0-a3a1-bc147a64ea2a1.2.3These should be the building block items that need to be accomplished and put in place to ensure success of other long-term goals and projects.RelationshipsCreate and foster relationships that help support our mission among our member constituencies, other professional associations, the commercial sector, and the non-profit sector_3b0bc9d0-97c3-11e0-a3a1-bc147a64ea2a1.3Resources and ServicesBUILD AWARENESS OF RESOURCES AND SERVICES_3b0bcac0-97c3-11e0-a3a1-bc147a64ea2a2NAGARA will be the authority and clearinghouse for information that members will need to make strategic decisions for their archives and records management operations.InformationBecome a leading source of information on the issues related to government archives and records management operations._3b0bcbc4-97c3-11e0-a3a1-bc147a64ea2a2.1Educate members on the particulars of the issues, pros/cons, etc. before they solidify their individual positionsAcquisitionIdentify and assemble the resources (i.e. RFPs, job descriptions, policies, etc.) needed by archives and records administrators_3b0bccbe-97c3-11e0-a3a1-bc147a64ea2a2.1.1Web PresenceContinue to expand and further create a robust web presence that will serve as the first-line clearinghouse of information_3b0bcdd6-97c3-11e0-a3a1-bc147a64ea2a2.1.2ResourcesIncrease available resources (volunteers/staff, financial, technological) to manage information flow and make it available to members_3b0bcee4-97c3-11e0-a3a1-bc147a64ea2a2.2Focused InformationIncrease the amount of focused information available to members_3b0bcff2-97c3-11e0-a3a1-bc147a64ea2a2.3MembersE-CommunicationsContinue to expand recognizable and regular e-communications program with members_3b0bd11e-97c3-11e0-a3a1-bc147a64ea2a2.3.1Target communications and issuances for specific constituenciesKnowledge SharingIncrease opportunities to share knowledge_3b0bd240-97c3-11e0-a3a1-bc147a64ea2a2.4Emerging IssuesIncrease the association’s ability to anticipate emerging issues_3b0bd376-97c3-11e0-a3a1-bc147a64ea2a2.5Professional Development / TrainingSUPPORT PROFESSIONAL DEVELOPMENT / TRAINING_3b0bd4a2-97c3-11e0-a3a1-bc147a64ea2a3NAGARA will be recognized as the preeminent facilitator of government archives and records management leadership training in the country.Training OpportunitiesIncrease the amount of opportunities for professional training in and around the country_3b0bd5e2-97c3-11e0-a3a1-bc147a64ea2a3.1Localized TrainingPlan localized training programs utilizing the expertise of NAGARA members._3b0bd754-97c3-11e0-a3a1-bc147a64ea2a3.1.1Think beyond national gathering and opportunities provided at Annual Meeting.Advance Planning and PromotionPlan dates and themes for annual meeting and localized training several years in advance in order to promote events and ensure greater awareness and participation_3b0bd89e-97c3-11e0-a3a1-bc147a64ea2a3.1.2ParticipationIncrease participation in training programs by both members and non-members_3b0bd9e8-97c3-11e0-a3a1-bc147a64ea2a3.2Online TrainingDevelop plan for creation of online educational offerings._3b0bdb8c-97c3-11e0-a3a1-bc147a64ea2a3.2.1This can begin with the recording and posting of sessions held at annual meeting or in future localized training, and later include planned webinars.Curriculum / OfferingsExpand the curriculum/offerings through collaborative partnerships with outside organizations_3b0bdcf4-97c3-11e0-a3a1-bc147a64ea2a3.3Speakers and TopicsIdentify cadre of qualified speakers/programs and develop long-range topics list for programming; programs should reflect best practices/timely issues_3b0bde5c-97c3-11e0-a3a1-bc147a64ea2a3.3.1AdvocacyDEVELOP EFFECTIVE ADVOCACY PROGRAM_3b0bdfce-97c3-11e0-a3a1-bc147a64ea2a4NAGARA will successfully advocate for and/or educate government archives and records administrators, elected leaders and legislative bodies, and other stakeholders to meet the changing needs of the membership and the profession.Policy Issues ForumIncrease visibility and become increasingly known as the forum for debate and information on emerging government archives and records administration policy issues_3b0be154-97c3-11e0-a3a1-bc147a64ea2a4.1Website and PublicationsPromote NAGARA website and publications for immediate access to information for all stakeholders_3b0be2d0-97c3-11e0-a3a1-bc147a64ea2a4.1.1Programs and ProcessesEstablish and utilize existing and new programs and processes to support the association’s role as the facilitator of dialogue_3b0be4ba-97c3-11e0-a3a1-bc147a64ea2a4.1.2Standards LiaisonAssign a member to work with Standards Committees of ARMA and AIIM to ensure that the needs of government records managers and archivists are addressed._3b0be65e-97c3-11e0-a3a1-bc147a64ea2a4.1.3ARMAAIIMCommunications / OutreachIncrease the level of association and member communication/outreach to government leaders on the local, state and federal levels_3b0be7f8-97c3-11e0-a3a1-bc147a64ea2a4.2Local Government LeadersState Government LeadersFederal Government LeadersEducation / OutreachDevelop grassroots education/outreach program for NAGARA in order for members to advocate and influence decision-makers at all levels of government._3b0be992-97c3-11e0-a3a1-bc147a64ea2a4.2.1Government Decision MakersThe purpose of the program is to: a) inform officials of existence, benefits and value of NAGARA, b) their role/responsibilities in supporting archives and records management, and c) encouragement of supporting their archives and records management professionals in joining the association. Cite results of 2009 Federal Agency Self-Assessments on Records Management [79% of agencies at high (36%) or moderate (43%) risk of improper destruction of records].Multi-Agency PlanningEmpower Intergovernmental Relations Committee to foster greater understanding and planning among multiple agencies._3b0beb40-97c3-11e0-a3a1-bc147a64ea2a4.2.2Intergovernmental Relations CommitteePerceptionIncrease perception of NAGARA and its members by policy makers as the preeminent voice of the profession in the United States_3b0bed02-97c3-11e0-a3a1-bc147a64ea2a4.3Policy MakersMarketing PlanDevelop a formal marketing plan to include strategies for reaching out to: a) potential members, b) government leaders, and c) additional vendors, sponsors and benefactors._3b0beec4-97c3-11e0-a3a1-bc147a64ea2a4.3.1Potential MembersGovernment LeadersVendorsSponsorsBenefactorsThis should include plans for a new tri-fold brochure/rack card and table top exhibit.2011-01-012011-06-16http://www.nagara.org/associations/5924/files/20110216 -NAGARA Strategic Plan - rev 20110524.docOwenAmburOwen.Ambur@verizon.net