AIIM Standards Board ResponsibilitiesThe
Standards
Board
is
established
as
the
advisory
body
to
the
AIIM
Standards
Program
to
provide
oversight
on
the
development,
revision,
reaffirmation
or
withdrawal
of
the
standards,
standard
recommended
practices
and
technical
reports
within
the
scope
of
the
AIIM
standards
committees.
The
Standards
Board
is
not
focused
on
the
substantive
information
included
in
the
documents
produced
by
the
program.AIIM Standards BoardAIIMSB_d3005584-ff4d-11e5-b25e-99a187122820The
AIIM
Standards
Board
consists
of
members
and
committee
chairmen
not
to
exceed
a
total
of
21.
The
committee
chairmen
are
ex
officio
members
of
the
Standards
Board
with
voting
privileges.AIIM Standards CommitteesAIIM Standards Board ChairpersonThe
Chairperson
of
the
Standards
Board
is
a
member
of
the
Standards
Board
(regardless
of
the
interest
group
represented)
as
voted
upon
by
the
Standards
Board.
The
Chairperson
is
nominated
and
seconded
by
a
member
of
the
Standards
Board.
A
vote
of
simple
majority
is
required
to
install
the
Chairperson.
The
Chairperson
represents
the
AIIM
Standards
Program
on
the
AIIM
Board
of
Directors.
The
Chairperson
serves
a
term
of
two
years
in
concert
with
their
term
on
the
AIIM
Board
of
Directors.
Committee.AIIM Standards Department Staff PersonThe
AIIM
staff
person
responsible
for
the
AIIM
Standards
Department
is
a
member
of
the
Standards
Board
with
full
voting
rights.
In
the
absence
of
the
Chair,
the
AIIM
staff
person
chairs
the
meeting.U.S. TC171 TAG ChairpersonThe
chair
of
the
U.S.
TAG
to
TC171
is
an
ex
officio
member
of
the
Standards
Board
with
full
voting
rights
in
concert
with
their
term
as
chair
of
the
U.S.
TAG.AIIM Standards Board MembersMembership
includes
the
Chairperson
and
all
ex-officio
member(s).
Members
of
the
Standards
Board
are
professional
members
of
AIIM
who
possess
a
broad
knowledge
of
the
industry
and
industry
issues.
There
should
be
no
undue
financial
barriers
to
membership
on
the
Standards
Board.
However,
Standards
Board
members
are
responsible
for
their
own
travel,
lodging,
postage
and
other
personal
expenses
incurred
while
participating
in
committee
activities._d3005750-ff4d-11e5-b25e-99a187122820To provide oversight on the development, revision, reaffirmation or withdrawal of the standards, standard recommended practices and technical reports within the scope of the AIIM standards committees._d300580e-ff4d-11e5-b25e-99a187122820BalanceBalance
of
membership
is
an
accepted
concept
of
standards
work.
An
effort
will
be
made
to
achieve
a
balance
of
technical
expertise
that
serves
the
association
within
the
ranks
of
the
Standards
Board
and
to
provide
a
cross
section
of
user-‐consumers,
producers,
general
interest/government,
service
companies
and
consultants
as
set
forth
in
ANSI
Essential
Requirements:
Due
process
requirements
for
American
National
Standards
(Section
2.3).Due ProcessConsensusOpennessDue Process, Consensus & OpennessEnsure
all
requirements
for
due
process,
consensus,
and
openness
have
been
followed
in
the
development
of
standards,
standard
recommended
practices,
and
technical
reports_d30058c2-ff4d-11e5-b25e-99a1871228201MeetingsConduct quarterly meetings_d30059a8-ff4d-11e5-b25e-99a1871228201.1The
Standards
Board
meets
quarterly.
Additional
meetings
may
be
called
provided
advance
notice
is
given.
Meetings
may
be
conducted
in
person,
via
conference
call,
electronically
through
Internet,
etc.MinutesCompile and distribute meeting minutes_d3005a66-ff4d-11e5-b25e-99a1871228201.2AIIM Standards DepartmentThe
AIIM
Standards
Department,
acting
as
Secretariat
to
the
Standards
Board,
provides
the
formal
minutes
of
all
meetings
within
45
days
of
the
meeting.
Distribution
of
approved
minutes
through
posting
on
the
AIIM
web
site
or
via
email
will
be
to
the
Standards
Board
members
and
others
as specified
by
the
Standards
Board.VotingConduct votes as needed and appropriate_d3005b10-ff4d-11e5-b25e-99a1871228201.3AIIM Standards BoardA
quorum
consists
of
a
simple
majority
of
voting
members.
A
simple
majority
of
affirmative
votes
are
required
to
approve
any
action
of
the
Standards
Board
not
involving
approval
of
standards.
A
vote
to
approve
standards,
standard
recommended
practices,
and
technical
reports
for
balloting
is
by
consensus
(per
ANSI
Essential
Requirements:
Due
process
requirements
for
American
National
Standards,
Section
2.6)...
The
Standards
Board
votes
on
the
following
matters:Formation & DisbandmentForm and disband committees_d3005bce-ff4d-11e5-b25e-99a1871228201.3.1Formation
or
disbandment
of
a
committee
or
subcommitteeScope StatementsApprove committee and subcommittee scope statements and changes thereto_d3005c82-ff4d-11e5-b25e-99a1871228201.3.2Approval
of
a
committee
or
subcommittee
scope
or
changes
theretoStandards & PracticesAct on proposed, revised, reaffirmed standards and standard recommended
practices_d3005d36-ff4d-11e5-b25e-99a1871228201.3.3Action
on
a
proposed,
revised,
reaffirmed
standard
or
standard
recommended
practice
to
approve
the
draft
while
ballots
are
issued
simultaneously
to
AIIM
membership
for
comment,
NSC
ballot
and
ANSI
public
reviewWithdrawalsApprove committee recommendations for withdrawal of standards,
recommended practices, and technical reports_d3005dfe-ff4d-11e5-b25e-99a1871228201.3.4Approval
of
a
committee
recommendation
for
the
withdrawal
of
a
standard,
recommended
practice
or
technical
report
simultaneously
to
the
AIIM
membership
comment
period,
NSC
ballot
and
ANSI
public
review
for
this
actionProject ProposalsReview
and
comment
on
new
project
proposals_d3005ec6-ff4d-11e5-b25e-99a1871228201.3.5Policies & ProceduresAdopt AIIM Standards Development Policies and Procedures_d3005f84-ff4d-11e5-b25e-99a1871228201.3.6Adopt
AIIM
Standards
Development
Policies
and
Procedures
for
ANSI
Approved
Documents
or
changes
thereto.Chairpersons & Vice-ChairpersonsAppoint and remove committee Chairpersons and vice-chairpersons._d300604c-ff4d-11e5-b25e-99a1871228201.3.7Approve
the
appointment
or
removal
of
committee
Chairpersons
and
vice-chairpersons.Member DismissalDismiss Standards Board members as appropriate
_d3006114-ff4d-11e5-b25e-99a1871228201.3.8Dismissal
of
Standards
Board
members
for
cause.Technical ReportsApprove and forward Technical Reports for ANSI public review_d30061dc-ff4d-11e5-b25e-99a1871228201.3.9Action
on
a
proposed,
revised
or
reaffirmed
Technical
Report
to
approve
and
forward
the
draft
for
ANSI
public
review.Annual ReportsPrepare annual reports of the activities of the AIIM standards organization._d30062a4-ff4d-11e5-b25e-99a1871228201.4AIIM Standards Board SecretariatThe
Secretariat
of
the
Standards
Board
may
prepare
an
annual
report
of
the
activities
of
the
AIIM
standards
organization.
The
report
may
include
the
activities
of
the
Standards
Board,
NSC,
U.S.
TAG
to
TC171,
the
standing
and
ad
hoc
development
committees
and
such
other
activities
the
Standards
Board
deems
appropriate.
Lists
of
membership,
meetings,
actions
taken
on
the
development
of
documents,
status
of
existing
standards
documents
and
such
other
information
that
the
Standards
Board
requests
are
included
in
the
report.
Each
report
covers
a
calendar
year
and
is
available
for
distribution
at
the direction
of
the
Standards
Board.Dynamics, Duplication, Conflicts & InitiativesEnsure such standards remain dynamic, duplication of work is minimized, promulgation of conflicting standards may be avoided and individual activity and initiative is encouraged_d300636c-ff4d-11e5-b25e-99a1871228202_d300643e-ff4d-11e5-b25e-99a187122820Interests & RepresentationEnsure
the
interests
of
the
public,
including
AIIM
members,
consumers,
industry
and
government
have
appropriate
representation
in
standardization
activities_d300651a-ff4d-11e5-b25e-99a1871228203_d30065e2-ff4d-11e5-b25e-99a187122820Project ProposalsReview,
comment
on,
and
approve
all
written
project
proposals
for
new
standards,
technical
reports
and
industry
recommended
practices_d30066b4-ff4d-11e5-b25e-99a1871228204_d30067ae-ff4d-11e5-b25e-99a187122820Committee ScopesRecommend
and
approve
changes
to
existing
committee
scopes_d3006880-ff4d-11e5-b25e-99a1871228205AIIM Standards Committees_d3006952-ff4d-11e5-b25e-99a187122820Policies & ProceduresRecommend
and
approve
changes
to
the
AIIM
Standards
Development
Policies
and
Procedures
for
ANSI
Approved
Documents._d3006a42-ff4d-11e5-b25e-99a1871228206_d3006b14-ff4d-11e5-b25e-99a187122820DirectionProvide
direction
to
the
AIIM
Standards
Program
including
identification
of
new
projects._d3006be6-ff4d-11e5-b25e-99a1871228207_d3006d08-ff4d-11e5-b25e-99a187122820New Committees, Leaders & ProjectsEstablish
committees
as
necessary
to
accomplish
the
work
of
the
program
which
includes
approving
committee
scopes,
chairpersons,
vice-
or
co-chairpersons,
assigning
projects
to
the
committees,
removing
chairpersons,
and
disbanding
committees_d3006dee-ff4d-11e5-b25e-99a1871228208AIIM Standards Committees_d3006eca-ff4d-11e5-b25e-99a187122820LiaisonsEstablish
liaisons
with
other
standards
development
bodies
or
organizations
and
with
the
standards
committees._d3006fba-ff4d-11e5-b25e-99a1871228209SDOs_d30070a0-ff4d-11e5-b25e-99a187122820NSC MembershipReview
and
approve
all
members
of
the
National
Standards
Council
(NSC)
on
an
annual
basis
based
upon
the
continual
monitoring
and
recommendation
of
the
AIIM
Secretariat.
AIIM
Secretariat
will
provide
recommendations
for
the
withdrawal
of
any
members
who
have
not fulfilled
their
obligations
for
membership._d300721c-ff4d-11e5-b25e-99a18712282010National Standards Council_d3007316-ff4d-11e5-b25e-99a1871228202016-04-012016-04-10OwenAmburOwen.Ambur@verizon.net