FIVE STAGES OF COLLABORATIVE DECISION MAKING ON PUBLIC ISSUESCenter for Collaborative PolicyCCP_2317d5d4-eae8-11e1-a7a1-727c872741e8California State University, Sacramento_4d9e4f28-ee6b-11e1-bf53-95c37fb1eeb4To outline a five-stage process for collaborative decision making on public issues._4d9e5162-ee6b-11e1-bf53-95c37fb1eeb4CollaborationNegotiationRepresentationCommitmentASSESSMENT/PLANNING_4d9e5216-ee6b-11e1-bf53-95c37fb1eeb41Key Challenges: Can problem be successfully addressed through negotiation? Not excluding any party that could undermine negotiated agreements.Conflict Analysis & Assessment_4d9e52a2-ee6b-11e1-bf53-95c37fb1eeb41.1- Do the parties want to negotiate? - Are the issues negotiable? - Can the parties get a better deal elsewhere? - What are the chances for success?Identification_4d9e5338-ee6b-11e1-bf53-95c37fb1eeb41.2Identify: - What’s the problem - Mission/Goals - Range of Issues to be Addressed - Preliminary Process DesignProblemIdentify the problem_4d9e53c4-ee6b-11e1-bf53-95c37fb1eeb41.2.1Mission/GoalsIdentify the Mission/Goals_4d9e5450-ee6b-11e1-bf53-95c37fb1eeb41.2.2IssuesIdentify the Range of Issues to be Addressed_4d9e54dc-ee6b-11e1-bf53-95c37fb1eeb41.2.3ProcessIdentify the Preliminary Process Design_4d9e5572-ee6b-11e1-bf53-95c37fb1eeb41.2.4Representation Issues[Conduct] Stakeholder Analysis_4d9e5608-ee6b-11e1-bf53-95c37fb1eeb41.3Deal-Makers & Deal-Breakers[Determine] Who are the deal-makers & deal-breakers_4d9e569e-ee6b-11e1-bf53-95c37fb1eeb41.3.1Groups[Determine] What groups should be represented_4d9e5734-ee6b-11e1-bf53-95c37fb1eeb41.3.2Spokespersons[Determine] Who can legitimately speak for each group_4d9e57de-ee6b-11e1-bf53-95c37fb1eeb41.3.3StaffingAssess Adequacy of Staffing_4d9e587e-ee6b-11e1-bf53-95c37fb1eeb41.4- Process - Policy - AdministrativeCommitmentAssess Adequacy of Commitment_4d9e591e-ee6b-11e1-bf53-95c37fb1eeb41.5- Time - Financial ResourcesORGANIZATIONAL_4d9e59c8-ee6b-11e1-bf53-95c37fb1eeb42Key Challenge: Determining how group makes its decisions.Training[Provide] Training in Interest-based Collaboration_4d9e5a9a-ee6b-11e1-bf53-95c37fb1eeb42.1Meeting Logistics & Schedule[Establish] Meeting Logistics & Schedule_5f4080ee-eec9-11e1-8048-11877fb1eeb42.2RepresentationSettle Representation Issue_5f40840e-eec9-11e1-8048-11877fb1eeb42.3Mission/GoalsSettle Mission/Goals_5f408580-eec9-11e1-8048-11877fb1eeb42.4Ground RulesDevelop Ground Rules_5f408670-eec9-11e1-8048-11877fb1eeb42.5Decision MakingDevelop Ground Rules for Decision Making_5f40876a-eec9-11e1-8048-11877fb1eeb42.5.1Press/ObserversDevelop Ground Rules for Press/Observers_5f40885a-eec9-11e1-8048-11877fb1eeb42.5.2PressObserversRoles/Responsibilities[Establish] Roles/Responsibilities_5f40894a-eec9-11e1-8048-11877fb1eeb42.5.3OtherDevelop Ground Rules for Other [Issues]_5f408a58-eec9-11e1-8048-11877fb1eeb42.5.4Deal Breaker Analysis[Perform] Deal Breaker Analysis_5f408b52-eec9-11e1-8048-11877fb1eeb42.6Communication & AccountabilityDetermine Ongoing Communication & Accountability Systems _5f408c74-eec9-11e1-8048-11877fb1eeb42.7ConstituentsElected BoardsAppointed BoardsGeneral Public Other Important PlayersDetermine Ongoing Communication & Accountability Systems with:- Constituents- Elected/Appointed Boards- General Public- Other Important PlayersEducation AgendaAgenda Setting for Education Phase_5f408d8c-eec9-11e1-8048-11877fb1eeb42.8DiscussionInitial Discussion of Issues_5f408e90-eec9-11e1-8048-11877fb1eeb42.8.1Issue FrameworkInitial Issue Framework_5f408f9e-eec9-11e1-8048-11877fb1eeb42.8.2Process DesignFinalize Process Design_5f4090ac-eec9-11e1-8048-11877fb1eeb42.9EDUCATIONAL_4d9e5b44-ee6b-11e1-bf53-95c37fb1eeb43Key Challenges: Agreeing to devote sufficient time to this stage. Postponing judement to learn about other parties’ interests.History, Context & Legal/Statutory FrameworkReview History, Context & Legal/Statutory Framework_4d9e5bf8-ee6b-11e1-bf53-95c37fb1eeb43.1Common UnderstandingDevelop Common Understanding of Problem & Issues_4d9e5cac-ee6b-11e1-bf53-95c37fb1eeb43.2InterestsThorough Understanding of One’s Interests & Adversaries’ Interests_4d9e5d60-ee6b-11e1-bf53-95c37fb1eeb43.3AlternativesThorough Understanding of Most Likely Alternatives to a Negotiated Agreement_4d9e5e14-ee6b-11e1-bf53-95c37fb1eeb43.4Information BaseDevelop Common Information Base_4d9e5ec8-ee6b-11e1-bf53-95c37fb1eeb43.5- What information do we have? - What portion of that information is accepted by all? - What new information is needed & how to get it? (data gaps)Available Information[Determine] what information we have_4d9e5f7c-ee6b-11e1-bf53-95c37fb1eeb43.5.1Information Acceptability[Determine] what portion of that information is accepted by all_4d9e603a-ee6b-11e1-bf53-95c37fb1eeb43.5.2Data Gaps[Determine] what new information is needed & how to get it_4d9e60f8-ee6b-11e1-bf53-95c37fb1eeb43.5.3EducationEducate Constituency to Issues & Interests_4d9e61b6-ee6b-11e1-bf53-95c37fb1eeb43.6FrameworkDevelop Framework for Negotiation, Including Range & Order of Issues to Be Addressed_4d9e6274-ee6b-11e1-bf53-95c37fb1eeb43.7NEGOTIATION/RESOLUTION_4d9e6346-ee6b-11e1-bf53-95c37fb1eeb44Key Challenges: Reconciling conflicting interests. Bringing constituents along. Development of Assurances.Decision Making CriteriaTurn Interests into Decision Making Criteria_4d9e640e-ee6b-11e1-bf53-95c37fb1eeb44.1BrainstormingOption Generation/Brainstorming Inventing without Deciding_5f4091b0-eec9-11e1-8048-11877fb1eeb44.2Trial BalloonsDeveloping/Refining Trial Balloons_5f4092fa-eec9-11e1-8048-11877fb1eeb44.3AgreementsLinking & Packaging Agreements_5f40946c-eec9-11e1-8048-11877fb1eeb44.4Agreements-in-Principle_5f4095c0-eec9-11e1-8048-11877fb1eeb44.4.1Agreements in Detail_5f409714-eec9-11e1-8048-11877fb1eeb44.4.2Lack of Agreement If Get Stuck:- Revist Underlying Interests- Revisit Alternatives to a Negotiated Agreement_5f409890-eec9-11e1-8048-11877fb1eeb44.4.3FeedbackConstant Feedback from One’s Constituency_5f4099f8-eec9-11e1-8048-11877fb1eeb44.5One’s ConstituencyLinkages & CommitmentsDevelop Agreements with:- Quid pro Quo Linkages- Assurances for Mutual Commitments_5f409b56-eec9-11e1-8048-11877fb1eeb44.6ImplementationIntegrating Implementation into Agreements_5f409cdc-eec9-11e1-8048-11877fb1eeb44.7RatificationRatification by Constituencies_5f409e44-eec9-11e1-8048-11877fb1eeb44.8ConstituenciesIMPLEMENTATION_4d9e64cc-ee6b-11e1-bf53-95c37fb1eeb45Key Challenges: A test of how well implementation was integrated into the agreement.External Decision MakingLinking Agreements to External Decision Making_4d9e65a8-ee6b-11e1-bf53-95c37fb1eeb45.1MonitoringMonitoring Implementation to Assure Compliance and Respond to Changing Conditions_4d9e667a-ee6b-11e1-bf53-95c37fb1eeb45.22012-08-24http://www.csus.edu/ccp/collaborative/fivestages.pdfOwenAmburOwen.Ambur@verizon.net