Hilton Head Plantation Property Owners AssociationHilton Head Plantation Property Owners AssociationHHP POA_05f8db95-cde2-4a5b-b74e-cd8a1a91d1dbHilton Head Plantation will continue to be the “Premier” residential community in the Lowcountry by ensuring that our residents are safe, well informed, and delighted to live, work, and play here._b1ebd5e3-ed35-4106-934d-e1e89540cbafDetermine the overall strategic direction for development and maintenance of your Plantation._00ea1301-d07b-4a5f-9f1e-468d84509737AdministrationProvide quality administrative support to Board of Directors, Committees, and residents by maintaining a safe work environment, training staff, staying abreast of technological changes, adhering to government guidelines, and responding to special requests._e1d39a61-0eed-4295-8f05-d3c9ab7b96311StaffingProvide a stable, competent staff in a changing labor force to satisfy the needs of a growing Plantation population._4d504424-1350-4ff4-bbb0-b6404fb976c71.1SafetyProvide a safe work environment for all employees and safe facilities for all Plantation residents and visitors._bbf9d9e7-0450-4bc2-9b97-7c55443b51971.2EfficiencyUse current and future technology to automate POA services and increase efficiency while reducing costs_86be7fe2-71f5-4175-94c4-378a246430661.3TrainingProvide training to maximize staff efficiency and reduce outside consulting costs._a052f930-8f9e-42ff-b670-d0a3d5cae51c1.4SpaceProvide adequate storage for POA data and equipment and a comfortable work environment for employees._777f2015-84a5-4b42-baac-0fe1e5c782641.5Resident Communications PolicyPeriodically review the POA’s Resident Communications Policy._9d6d9fee-ac70-4818-bbbc-b006e47132411.6Architectural Review BoardProvide optimum architectural supervision that is consistent, courteous and efficient thus enhancing the community of Hilton Head Plantation._ebeabb41-83e7-40f3-b6fc-19ab7fd61d252CommunicationsImprove communications with property owners, builders, developers, and contractors and the Town of Hilton Head._6c611ee1-01b8-40db-b656-37fa7c0d7a7d2.1ARB GuidelinesReview ARB Guidelines._28486d76-d54c-4e4d-8ece-07db22015f242.2Reviews and CommentsReview and comment on plans submitted for renovations, new construction and exterior changes within the Plantation._6c01cea0-5e7a-413f-86b2-dab512f053232.3Visual Changes and EnhancementsBe proactive in the pursuit of desired visual changes and enhancements within the Plantation._bdef7121-f2a2-4824-83b3-b11fcd67ac082.4Communication CommitteeImprove the value, quality, and effectiveness of communications among and between the HHPPOA Board, the POA Staff, and the HHPPOA members._7a8d782a-b853-4e17-830c-fa4f52de311c3Plantation LivingImprove the value and readership of Plantation Living._fb2d3494-7279-4774-80f8-04b099b51e423.1HHPPOA WebsiteIncrease the number of HHPPOA property owners using the website as an important part of their communications process with the HHPPOA Board, its Standing Committees, and the professional staff. Strive to make the website the FIRST source of information for resident/staff._69f2576d-ea99-4a0b-8b09-34aa123d702a3.2GovernancePromote the residents’ interest and participation in the Plantation’s governance process by informing the residents of official POA items of interest in a timely fashion._3d7361e2-b2e1-4984-b94b-3f8e35f80c5b3.3Other Information ItemsProvide HHPPOA property owners with up-to-date and accurate information that they require, using appropriate media for each information item._b3aa7921-5f24-4d09-aca3-e9f55d3559933.4Covenants CommitteePromote harmonious community living while protecting and enhancing the resident’s property through management oversight and the development, application and enforcement of Covenants and Rules and Regulations._a582cb80-80dc-444e-b6af-63e5e370abd54Appropriate RegulationsConduct periodic review of the Covenants, Rules and Regulations to assure their adequacy and timeless._ce6c8ca2-28d5-48b5-a614-99a487ecca2c4.1EducateProvide programs that inform and educate residents of the Plantation Covenant requirements._6d163483-14cc-4139-b286-7222b84837a94.2Consistent EnforcementProvide a procedure that ensures consistency in reviewing and enforcing Covenant standards._cddc0e68-99ab-4bce-9a50-8bd4827254aa4.3Proactive PursuitBe proactive in the pursuit of Covenant Compliance using procedures that include the process for notification, fines, and final enforcement options._a5ed1cff-91b0-4921-a6a9-b1824f77c9324.4Management ToolsDevelop management tools to more effectively measure Covenants and Rules and Regulations, Covenants Compliance and assist in their enforcement._5edcc2c4-f143-4441-a6e6-f6bb381026264.5Finance CommitteeProvide sound, proactive, and farsighted fiscal stewardship through prudent management and policies._99dabd59-e182-4555-a732-289468dca9125Assessments and IncomeMaintain property owner assessments and other income at a level consistent with maintaining HHP as the premier residential community on the Island._17b6ec35-11b1-4c3a-8c99-9b3d950b12895.1Scheduled and Emergency RepairsAvoid special assessments wherever possible by ensuring that adequate funds are available in the Major Repair and Replacement and Weather Casualty, and Capital Transfer Funds to handle scheduled and emergency repairs._26423352-30d0-4d7f-bf44-7303d4eebc0e5.2Revenue and CostsSeek new sources of revenue and ways to lower operational costs._7b0a69f1-5308-4df6-94fa-4bb5519c65285.3Financial PoliciesAs requested by the Board, review existing financial policies and make recommendations to the Board as needed._f7b887be-370f-4a5c-be3a-b112806c6dd55.4Auditor and AuditsAs requested by the Board, recommend to the Board of Directors an independent auditor and the scope of the audit._b6f2fe58-0607-4c6f-af8b-3f03ef61b7e15.5Maintenance CommitteeProvide aggressive and farsighted maintenance of Hilton Head Plantation common properties, facilities, roads, leisure paths, revetments, lagoons, drainage systems, salt marshes, conservancies, and other physical assets._fb45ad53-d836-4588-a3b9-e34f9df53e026Maintenance ProgramsInvestigate and recommend appropriate maintenance programs for each of the six strategic asset classes._1be333ff-35de-412d-81e9-d10548529c496.1Customer SatisfactionMonitor customer satisfaction for each strategic asset class and recommend corrective action as appropriate._45f4c04e-6013-4edd-ab91-2be70eb5d8b56.2Capital ImprovementsReview a prioritized, five-year list of capital improvements and recommend changes, as appropriate, for approval by the Board._2c080d59-1c29-419b-848d-c33503e32d9a6.3Lagoon SystemEnsure that the HHP Lagoon system meets design specifications._01addd31-d88e-40c7-9bba-84e15a13074c6.4Recreation CommitteeProvide creative and stimulating recreational facilities and programs that are adaptable to the changing needs and diversity of our residents._1c68938a-1991-4504-bf38-eefec9a4f6757Recreational ProgramsReview existing recreational programs to keep them interesting, stimulating and adapting to our changing needs._cdf63869-74a3-41dc-ad7d-0d16b2e436187.1Recreational FacilitiesInspect and evaluate existing recreational facilities to ensure they are properlyequipped, well maintained, and suitable to the changing needs of our residents._4373ad2c-a496-4387-b40c-cb4b9445086e7.2Recreational Land UsePlan for recreational use of available land._cb8f3d93-5a77-4a19-a05b-e3ab1276da7f7.3Spring Lake Master PlanConsider the need for Phase III of the Spring Lake Master Plan._7062d75e-758d-443e-aa37-76550e08b33d7.4Spring Lake PavilionConsider replacing the POA’s aging Spring Lake Pavilion with a multipurpose facility._575340f8-1e3a-4a74-a676-96f0ef7df2457.5Security CommitteeAdvise the POA Board on matters of Security and Public Safety in an effort to provide apositive environment for the residents, guests, staff and other permitted to be presenton Hilton Head Plantation to live, work and play._ac64b027-cdd2-41ce-88bb-84abdbb69c778Traffic Safety and ControlSignificantly reduce the number of traffic accidents and incidents and minimize traffic congestion and delays at the gates and special events._5c5fbe9f-a038-4d90-8974-dad86a67bb2c8.1PersonnelMaintain a competent, well-trained staff able to address routine duties and issues as well as new challenges and situations in the future._2e6766b3-0608-4c3d-ac37-19cc3f13431e8.2Crime PreventionContinue to reduce the incidences of crime on HHP._19560c44-4dd4-41c5-a76f-4a7536ae70a68.3Resident AssistanceFind ways of meeting the ever-increasing demands for assistance without negatively affecting other department activities._01a8a18d-fb8f-43d8-aa86-df761e6913098.4Communication / Officer SafetyInvestigate ways to improve communications throughout the department._19ca1d23-d0bb-45ed-9f33-2759a20341238.52008-01-012012-12-312010-02-08http://hiltonheadplantation.com/PDF/Executive%20Summary%202008-2012.pdfArthurColman (www.drybridge.com)colman@drybridge.com